The consequences of missing or excessive authorizations in SAP Fiori

Roles and authorizations play a crucial role in SAP Fiori. They ensure that users can only access the functions and data required for their tasks. By assigning roles and authorizations correctly and matching the activities of the respective employee, companies can ensure the security and integrity of their SAP Fiori environment and prevent unauthorized access or data loss.

Field-proven tips for your authorizations in SAP Fiori

Tailor-made roles and authorizations are therefore of great importance to ensure the efficiency and security of the systems as well as high employee productivity and satisfaction. This blog post describes the serious consequences associated with missing or excessive authorizations and provides recommendations on how roles and authorizations can be optimally tailored to the company’s requirements.

Effects of missing authorizations

The lack of certain authorizations in SAP Fiori can have a significant impact. Users may not be able to access the functions or data they need, which affects their workflows and severely limits their productivity. At the same time, there is a high level of dissatisfaction among employees, as they must first apply for the necessary authorizations to complete their tasks – assuming they even know what they need in detail. The resulting delays have a negative impact on process efficiency and increase costs for the company.

Risks associated with excessive authorizations

Excessive authorizations in SAP Fiori also harbour considerable risks. Users may have access to functions and data for which they have no responsibility or for which they do not need to complete their tasks. This is associated with an increased risk of data leaks and misuse as well as an increased attack surface for cyber attacks. Users with excessive permissions have the ability to view, change or delete sensitive information – with potentially serious consequences for the company.

Tips for optimizing roles and authorizations

In order to set up roles and authorizations in SAP Fiori precisely, companies should consider a few aspects:

1. SAP Fiori apps can be divided into function-related catalogs. A catalog ensures that navigation between related apps within a catalog works without errors.

2. SAP Fiori roles should be based on a job-related authorization concept. Applications that are used by several departments can be outsourced to higher-level roles.

3. Apps on the SAP Fiori Launchpad are structured using Spaces and Pages, as groups are now obsolete. Pages and sections can be used to organize the apps in a meaningful way, making it easier for users to use the right applications.

4. Authorizations should be assigned strictly according to the need-to-know principle. For reasons of efficiency in administration, however, it is advisable not to assign non-critical authorizations too restrictively.

5. Identity & Access Management tools automate and simplify the administration of roles and authorizations and always keep them up to date.

Conclusion: Put authorizations to the test regularly

The correct assignment of roles and authorizations in SAP Fiori is crucial for the security and efficiency of SAP systems. Both missing and excessive roles and authorizations can have serious consequences, such as delayed workflows, data misuse and security gaps. Companies should therefore have a coherent authorization concept, carry out regular checks and make adjustments where necessary. This ensures that roles and authorizations always meet current requirements.